Privacy Policy

GUUN Co., Ltd. (hereinafter referred to as “the Company”) recognizes that the appropriate protection of personal information (hereinafter referred to as “Personal Information” / *Note 1) provided by individuals (hereinafter referred to as “the Data Subject”), including but not limited to customers and business partners, is an important responsibility of a personal information handling business operator. Accordingly, the Company has established the following policy and is committed to ensuring the protection of Personal Information.

1. Acquisition of Personal Information

When the Company collects Personal Information from the Data Subject, it shall clearly state in advance the purpose for which the information will be used (hereinafter referred to as the “Purpose of Use”).
However, the Purpose of Use may be omitted in the following cases:

- When Personal Information is provided through meetings with our representatives or through the exchange of business cards
- When business cards are collected at events, fairs, seminars, etc.
In such cases, unless the Data Subject explicitly objects, the Company may use the information for marketing purposes, such as providing information via email regarding our products and services, or conducting direct sales activities.

2. Management of Personal Information

The Company will take necessary and appropriate security measures in accordance with relevant laws, guidelines, and internal regulations to prevent leakage, alteration, loss, or misuse of Personal Information, and will manage such information in a strict and secure manner.
Additionally, the Company will conduct necessary education and awareness activities for employees to ensure proper handling of Personal Information.

3. Use of Personal Information

The Company shall not use Personal Information beyond the stated Purpose of Use, except in the following cases:

- With the Data Subject’s consent
- When used in a manner that does not identify the individual (e.g., statistical data)
- When such use is permitted by relevant laws or guidelines

4. Disclosure of Personal Information to Third Parties

The Company shall not disclose Personal Information to any third party except in the following cases:

- With the Data Subject’s consent
- When disclosed in a manner that does not identify the individual (e.g., statistical data)
- When disclosed to agents, contractors, or business partners (collectively referred to as “Business Partners”) who are bound by confidentiality obligations and only to the extent necessary for fulfilling the Purpose of Use
- When the nature of the inquiry or request reasonably requires a response from one of our Business Partners
- When required to disclose Personal Information to financial institutions or similar entities for credit card payment processing
- When business operations are transferred to another entity (the transferee shall also be required to make reasonable efforts to prevent leakage or misuse of Personal Information)
- When disclosure is permitted under relevant laws or guidelines
- When required by judicial or administrative authorities pursuant to laws and regulations

5. Inquiries Regarding Personal Information

If the Data Subject wishes to access, correct, or modify their own Personal Information, the Company will respond promptly in accordance with our prescribed procedures upon receiving a request via the department or contact person to whom the information was originally submitted (or the contact information listed on the relevant website if submitted online).
To prevent unauthorized access or alteration by third parties, the Company may verify the identity of the requester.

6. Handling of Opinions and Requests

Unless otherwise specified, the Company reserves the right to freely use any opinions, requests, suggestions, or similar input submitted to us.
However, if such input is to be disclosed or published in a manner that identifies the Data Subject, the Company shall obtain prior consent from the individual.

7. Handling of Personal Information on Our Website

7-1 Use of Cookies (*Note 2) and IP Addresses (*Note 3)
The Company may use cookies and IP addresses on websites it operates for the following purposes:

- To investigate and resolve server-related problems
- To improve the content of our website and email communications
- To customize the content of our website and email communications for individual users
- To use browsing history and survey results in membership-based services for marketing activities
- To create statistical materials in a non-identifiable form
The Data Subject can choose to disable cookies via their web browser settings; however, this may result in limitations to some website functions.

7-2 External Links
Our website may contain links to external websites operated by third parties. While we take care in selecting such links, the Company is not responsible for the handling of Personal Information or the content of any external sites.

8. Compliance with Laws and Regulations

The Company shall comply with all applicable laws, regulations, and internal rules regarding the handling of Personal Information.

May 2017
GUUN Co., Ltd.
CEO Shinji Fujieda

Please note that this Privacy Policy may be revised in accordance with changes to relevant laws, regulations, guidelines, or internal rules. We recommend that you review this policy periodically.